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Annual Giving and Database Manager

Organization: Astronaut Scholarship Foundation
Date Posted: 1/5/2018
City: Orlando
Country: United States
Primary Category: Fundraising and Development
Education Requirement: Bachelor's
Experience Requirement: 3-5 years

Description & Details


The Annual Giving and Database Manager is responsible for building and growing an effective annual giving program and a supporting database.


The manager will administer and oversee multiple direct mail projects, data cleansing and manipulation, statistical reporting and analysis, mailing list management, and donor/prospect research and relationship management.



  • Develop and lead a comprehensive annual appeal program, including strategies to incorporate alumni,  e-campaigns, giving societies, focus on new donors, and increasing average gift amounts.
  • Be a lead member in converting database of friends to annual supporters.
  • Work closely with the Development Team and other staff to develop fundraising strategies and integrate with organization-wide initiatives.
  • Responsible for planning and implementing direct mail appeals annually, with a high degree of customization and emotional appeal. Involves working with marketing and key development staff.
  • Serve as an active prospect identifier, targeting prospects for personal visits and moving annual donors through the donor pyramid into the next giving level. Make creative connections between and among people, events, programs, and their associated circles.
  • Oversee the daily operation of the database (Raiser's Edge), which tracks gift/financial and biographical information on alumni, friends, and donors.
  • Responsible for ensuring the accuracy and integrity of the data, including input and output, technology management, and end-user training and support.
  • Provides support to staff by assisting with creation of reports and mailing lists, developing and implementing policies and procedures, and serving as the development liaison with central accounting and IT.
  • Coordinate and plan for future data conversions/upgrades as needed.
  • Develop and maintain efficient systems for data cleansing, data entry, gift processing, prospect research, and relationship management.
  • Oversee budgets, progress, deadlines, goals and objectives related to department and responsibilities.
  • Provides excellent customer service, anticipating and exceeding the needs of our customers.
  • Perform other duties as assigned.


  • Bachelor's degree required and three to five years of experience in direct mail and managing a Raiser’s Edge database.
  • Advanced working knowledge of Blackbaud's NXT.
  • Must possess knowledge of fundraising principles and practices and maintain a professional, polished demeanor.
  • Detail-oriented, with strong organizational, analytical, and planning skills.
  • Aptitude for the management and effective use of information systems in support of a development program.
  • Initiative and independence in carrying out responsibilities.
  • Excellent organization skills with an ability to prioritize and manage multiple tasks and a variety of demands.
  • Strong self-motivation and the ability to work as a team member.
  • Commitment to maintain confidentiality and a high degree of accuracy in all records.
  • Must be able to work in an environment of constant demands and frequent interruptions.
  • Must have reliable transportation.
  • Demonstrated ability to work accurately and effectively with computerized data systems. Proficiency and experience with information technology and basic accounting principles.
  • Demonstrated ability to work effectively with people of diverse backgrounds and promote a positive working environment, spirit of cooperation and positive reactions to change and conflict resolution.
  • Demonstrated excellent interpersonal, communication and presentation skills, both written and oral which transcend diverse audiences.
  • Demonstrated ability to communicate effectively and relate well to scholars, astronauts, staff, and others while maintaining appropriate confidentiality.
  • Demonstrated motivational and problem-solving capabilities with a high degree of integrity, ethics, and dedication to the mission of the organization.
  • Must be able to work an irregular schedule, evenings or Saturday as needed, additional hours during peak times or as required.

How to Apply / Contact

To apply for the position, please send resume, cover letter and salary requirements to

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