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Part-Time Member Relations Coordinator

Organization: Florida Symphony Youth Orchestra
Date Posted: 8/30/2017
City: WINTER PARK
Location: Florida
Country: United States
Primary Category: Other
Type of Position: Part-Time
Education Requirement: Bachelor's
Experience Requirement: 1-2 years

Description & Details

JOB SUMMARY: Hours: Wednesday - Friday 10:00 a.m. - 5:00 p.m., Sunday 1 p.m.-6 p.m.  Some Nights and Weekends.

The duties of the Member Relations Coordinator include but are not limited to the following:


Member Relations

 

  • Schedules auditions upon receipt of applications in accordance with the published schedule.

  • Schedules parent volunteers to work rehearsals, concerts, and special events.

  • Manages and distributes performance, rehearsal and audition schedules for musicians and faculty; coordinate set-up schedules for internal staff.

  • Represents FSYO at in-person outreach at events, one-on-one meetings and other opportunities as needed. May include planning and coordination of outreach.

  • Performs administrative tasks related to membership and payment processing.

  • Organize all ticket sales and box office during concerts and special events.

  • Assists with and attends all rehearsals and concerts.

  • Provides a high level of customer service including building strong relationships with members, non-members, donors and others. Responds to inquiries and requests in a timely manner.

  • Assist with all FSYO summer camp production activities.

  • Provide support for all conductors, coaches, and orchestra managers.


Communications

 

  • Prepares routine correspondence for mailings including, thank you letters, announcements to members and their families, newsletters, audition materials.

  • Maintains rehearsal schedule communicating with Executive Director, Conductors and FSYO Members. Maintains weekly contact with membership.

  • Produces and distributes communications and appropriate information for auditions and selection of orchestra members. This includes, but is not limited to: audition schedules, music materials, and acceptance/refusal communications.

  • Prepare press releases and external communication for promotional opportunities.  

  • Develops and maintains alumni data file and communicate with alumni, identifying possible volunteers as well as donors.


Qualifications

 

  • Ability to organize own work, coordinate projects, set priorities meet deadlines and follow-up on assignments with minimum direction.

  • Knowledge of English business language with the ability to communicate clearly and concisely orally and written.

  • Ability to work and communicate effectively with people (including coworkers).

  • Ability to exercise sound judgement with established guidelines.

  • Ability to solve problems and deal with a variety of variables.

  • Frequently required to stand, walk, stoop and kneel. May be required to lift and/or move up to 40 pounds.

  • Working knowledge of child development and appropriate childcare practices and knowledge of Florida state standards and requirements.

  • Ability to work flexible hours/schedule that includes Sunday, early morning or evening hours.

  • Proficiency in Microsoft Office (Word, PowerPoint, Excel)

  • Professional appearance and presentation.

  • Ability to work with confidential data.

  • Understanding of public schools’ structure and knowledge of music and music education is a plus.

How to Apply / Contact
Send resume and cover letter to: hevans@fsyo.org. Remember to include the specific job for which you are applying in the cover letter portion of your application, i.e., “Member Relations Coordinator.”

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